Design and Implementation of a Laboratory Chemical Expiry Management System to Streamline Inventory Processes

Abstract

Effective chemical inventory management is essential for laboratory safety, regulatory compliance, and operational efficiency. However, traditional manual inventory systems are prone to human error, leading to outdated chemical usage, inaccurate records, and compliance issues. This study presents the design, development, and evaluation of a Laboratory Chemical Expiry Management System (LCEMS), an automated solution that integrates real-time tracking, expiration alerts, and compliance reporting. The system was developed using an iterative software development model, ensuring continuous testing and refinement. A pilot study was conducted in laboratory environments, comparing LCEMS with traditional manual inventory systems and existing digital solutions. The study employed quantitative analysis to assess the system’s impact on expired chemical usage, inventory accuracy, and regulatory compliance. Results showed that LCEMS reduced expired chemical usage by 75%, improved inventory efficiency by 40%, and enhanced compliance through automated documentation. The study concludes that LCEMS provides a scalable and cost-effective approach to laboratory inventory management. Future enhancements will focus on integrating predictive analytics, expanding LIMS compatibility, and developing mobile accessibility to further improve laboratory efficiency and safety.